NIOS Political Science (317) Notes|Chapter-34|Administrative Machinery at the Centre States and District Levels

NIOS Political Science (317) Notes|Chapter-34|Administrative Machinery at the Centre States and District Levels. Important questions for NIOS Political Science 317 Questions Answers brings you latest queries and solutions with accordance to the most recent pointers SOS . Students will clear all their doubts with regard to every chapter by active these necessary chapter queries and elaborate explanations that area unit provided by our specialists so as to assist you higher. These queries can facilitate students prepare well for the exams thanks to time constraint . NIOS Political Science (317) Notes|Chapter-34|Administrative Machinery at the Centre States and District Levels

HS 2nd years Solutions (English Medium)

NIOS Political Science (317) Notes|Chapter-34|Administrative Machinery at the Centre States and District Levels

Intext Questions & Answers 

Q. I. Fill in the blanks:

 a. In a federal form there is a clear division of subjects between the __________ and the __________

Ans.: Central Government, State governments

 b. Today India is composed of __________states and__________union territories.

 Ans. 28, 7

 c. Indian administrative system is to be studied at__________ ,__________ ,__________ and __________levels.

Ans.: Central, State, District, Local 

 d. The district and local administration has assumed more importance after __________and,__________constitutional


 Ans.: 73rd, 74th

 Q. 2. Give the following answers: 

a. Central Secretariat is composed of all __________and __________

Ans.: Ministries, Departments 

 b. What is the main function of the Secretariat?

  1. To assist in policy making, 
  2. To implement the policies.

 Ans.: to assist in policy making

 c. Who is the administrative head of the secretariat?

 Ans.: The Secretary

 d. The Secretariat works as a __________ unit,with,__________responsibility.

Ans: Single, Collective

 Q. 3. Answer the following questions: 

1. Which of the following is not a Wing of Cabinet Secretariat? 

  1.  Civil Wing
  2. Military Wing
  3. Administrative Wing 
  4. Intelligence Wing

Ans,: c. Administrative Wing 

2.Describe the organization of the Cabinet Secretariat 

Ans. : It is composed of three wings – Civil, Military and Intelligence and the Directorate of Public grievances.

 3.In which year the Cabinet Secretariat was established? 

  1.  1947
  2. 1961

Ans.: b. 1961

Intext Questions 34.4

 Q. 4. Fill in the blanks:

 1. The chief function of the Cabinet Secretary is to provide assistance to the _____________ 

Ans.: Council of Ministers

 2. The office of _____________ was created in 1950. 

Ans.: Cabinet Secretary

 3. Cabinet Secretary has to maintain complete_____________ about these matters.

 Ans. : Secrecy 

4. He advises the_____________ on whatever matter his advice is sought.

 Ans.: Prime Minister

 Q. 5. Fill in the blanks: 

1. The Prime Minister’s office provides _____________ and,_____________advice to the Prime Minister. 

Ans.: Secretarial assistance, Crucial

 2. In 1977 Prime Minister Secretariat name was changed and now it is known as 


Ans.: Prime Minister’s Office 

3. The_____________ to the Prime Minister plays an important role.

 Ans: Principal Secretary 

4. At present, the Prime Minister’s Office has over_____________ people under its roof. 


 Q. 6. Give answers of following questions: 

1. What is the correct ascending order of the following officers in the Secretariat ?

  1. Joint Secretary
  2. Deputy Secretary
  3. Additional Secretary 
  4. Secretary 
  5. Under Secretary 
  6. Section Officer


f.Section Officer

e. Under Secretary

b. Deputy Secretary 

a.Joint Secretary

c. Additional Secretary

d. Secretary

 2. The Secretariat is the nerve centre of _____________

Ans.: State administration 

3. The two main functions of State secretariat and _____________

Ans.: to prepare the state budget, To serve as Think Tank’ of state government

 4. Chief Secretary stands at the _____________ofthe,state,administrative machinery. 

Ans.: apex 

Q. 7. Answers the following questions: 

1. Which of the following statements is true? 

a. It is at the district level that the common man comes iato direct contact with the administration. (True/False) 

Ans.: False

 b. The District Collector acts as the eyes, nose and arms of the State Government. (True/False)

 Ans. True

 2. Which of the following statements is false ?

 a. District has been the basic territorial unit of administration in India. (True/False) 

Ans. : True

 b. A district is defined as a sufficiently large territory with an overall unity, having common historical, geographical, social and economic conditions. (True/False) 

Ans.: False 

3. District administration is the total functioning of the_____________.

 Ans.: Government 

Q. 8. Give answers of the following questions: 

1. The office of the District Collector was created in: 

  1. 1771
  2. 1772 
  3. 1774 
  4. 1777

 Ans. b. 1772

 2. The District Collector is the head of:

  1. Police Department 
  2. Revenue Department
  3. Judicial Department 

Ans. b. Revenue Department 

3. Who acts as the Returning Officer for Parliamentary and Assembly Elections?

  1. Superintendent of Police
  2. District Judge c. District Collector 
  3. District Collector

Ans. : c. District Collector 

4. The revenue functions of the District Collector are to collect _____________and to maintain _____________

Ans.: Collect land revenue, Maintain land records 

Q. 9. Fill in the Blanks: 

1. B.D.O’s main functions are _____________and _____________.

Ans. Development Management, Management of Panchayat Samiti

 2. B.D.O’s prepares the budget at the _____________.

Ans.: block level

SL. No.Chapters Link
1Meaning and Scope of Political ScienceClick Here
2Nation and StateClick Here
3Distinction Between Society, Nation, State and GovernmentClick Here
4Major Political TheoriesClick Here
5Preamble and The Salient Features of The Constitution of IndiaClick Here
6Fundamental RightsClick Here
7Directive Principles of State Policy and Fundamental DutiesClick Here
8Indian Federal SystemClick Here
9Emergency ProvisionsClick Here
10Union ExecutiveClick Here
11Parliament of IndiaClick Here
12Supreme Court of IndiaClick Here
13Executive in the StatesClick Here
14State LegislatureClick Here
15High Courts and Subordinate CourtsClick Here
16Local Government: Urban and RuralClick Here
17Universal adult franchise and the methods of representationClick Here
18Electoral System in IndiaClick Here
19National Political PartiesClick Here
20Regionalism and Regional PartiesClick Here
21Public Opinion and Pressure GroupsClick Here
22Communalism, Caste and ReservationsClick Here
23Environmental AwarenessClick Here
24Good GovernanceClick Here
25Human RightsClick Here
26India’s Foreign PolicyClick Here
27India’s Relations with USA and RussiaClick Here
28India and its Neighbors : China, Pakistan And Sri LankaClick Here
29Contemporary World OrderClick Here
30The United NationsClick Here
31United Nations’ Peace ActivitiesClick Here
32United Nations and Economic and Social DevelopmentClick Here
33Public Service CommissionsClick Here
34Administrative Machinery at the Centre, States and District LevelsClick Here
35Political Executive and BureaucracyClick Here
36Public Grievances and Redressal MachineryClick Here

 Terminal Exercises 

1. Discuss the organization of the Central Secretariat.

 Ans. The work of the government of India is divided into ministries and departments which together constitute the Central Secretariat. Administrative Machinery at the Central Level: central secretariat may be defined as a common name for all the ministers and departments of the central government. The political head of the ministry is the minister and the administrative head is the Secretary. The department is the centre of two or more wings. A wing consists of two or more divisions and a division consists of two or more branches. At the lowest level is the office which may consist of a number of secretariats. A ministry may be composed of one department or more than one department. The main function of the secretariat is to advise the minister concerned in matters of policy and administration. Each minister is aided by the secretariat staff. 

The three essential components of the government. At the centre are: the minister who decides upon policy, the secretary who provides material and advice to reach such decisions and to oversee the implementation of decisions, and the executive head, who carries the decisions into effect. The secretaries are secretaries to the union government as a whole but not to any particular minister. The secretariat is a policy forming, coordinating and supervising agency of the government. The secretariat’s primary responsibility is to assist and advise the ministers in respect to the following matters: 

  1. Making and modifying policies from time to time.
  2. Forming legislation rules and regulations.
  3. Sectoral planning and programme formulation, 
  4. Budgeting and control of expenditure,
  5. Supervision and control over execution of policies and programmes by field agencies and evaluation of results, 
  6. Coordination and integration of policies and programmes, contact with state governments. 
  7. Developing greater organizational competence, and 
  8. Assisting the minister in discharge of his parliamentary responsibilities. Secretariat is to assist and advise the political executive in policy making. However, the secretariat has come to be criticised on various grounds which may be stated as follows: 

it takes upon itself a number of field functions; it tends to indulge in empire building; over a period of time the secretariat has turned into an overgrown institution and over staffing is apparent in many areas; secretaries very often tend to take a superior attitude vis-à-vis the field agencies. With the increase of a number of departments in the secretariat, coordination has become the real problem. 

Lack of adequate delegation of work to executive agencies, cumbersome procedures of doing work, widespread desire to postpone decisions to over-consult, to over-coordinate, etc. all lead to delay in the work of the Secretariat. These faults lie not with the concept of the secretariat but with the manner in which it has been functioning.

 2. What are the main functions of the Cabinet Secretariat?


  1. Cases involving Legislation including the issuing of ordinances. Addresses and messages of the President to the Parliament.
  2. Cases involving negotiation with foreign countries on treaties and agreements etc. 
  3. Proposals for sending delegations of persons abroad in any capacity
  4. Proposals to appoint public committees of enquiry and consideration of reports of such enquiries. 
  5. Cases involving financial implications, 
  6. Cases which a minister puts to the  cabinet for decision and directions. Cases of disagreements among ministries, 
  7. Proposals to vary or reverse decisions. 
  8. Cases which the President or the Prime Minister may require to be put before the cabinet.
  9. Proposals to withdraw prosecutions Instituted by the government. 

3. What is the important role of the Prime Minister’s office and the Principal Secretary to the Prime Minister? 

Ans. The minister, the secretary and the executive head are the three components of the government at the state level. The minister and the secretary together constitute what is popularly known as the secretariat. The office of the executive head, on the other hand, is termed as the directorate. The directorates function under the state secretariat. A secretariat is concerned with policy making, while a directorate is concerned with policy execution. Thus, directorates are the executive arm of the government. Their duty is to translate into action the policies which are framed by the secretariat. The directorates are located outside the secretariat. 

The functions of the Head of the Directorate are: 

  1. To provide technical advice to the Ministers.
  2. To prepare the budget of the department.
  3. To inspect implementation of work by the departmental district staff. 
  4. To render advice to the State Public Service Commission regarding promotions and disciplinary actions.
  5. To organize in service training programmes for departmental officers. 

Besides, Directorates constantly try to improve the efficiency in the implementation of the departmental programmes.

 4. What do you understand by the ‘State Secretariat’? Explain its importance.

 Ans.: Chief Secretary is the head of the state secretariat. He is the administrative head of the state administration, and stands at the apex of the state administrative machinery. He leads, guides and controls the entire state administration. He is, infact, chief of the secretaries and his control extends to all the secretariat departments. He is the senior most civil servant in the state.

 5. What is the main function of the Directorate? 

Ans.: The directorates are located outside the secretariat. The functions of the Head of the Directorate are: 

  1. To provide technical advice to the Ministers. 
  2. To prepare the budget of the department. 
  3. To inspect implementation of work by the departmental district staff. 
  4. To render advice to the State Public Service Commission regarding promotions and disciplinary actions. 
  5. To organize in service training programmes for departmental officers. Besides, Directorates constantly try to improve the efficiency in the implementation of the departmental programmes.

 6. Discuss the powers and functions of the District Collector.

 Ans.: Role and Functions of District Collector Revenue Functions

District Collector is the head of the revenue administration of the district. His foremost task is the assessment and collection of land revenue. In this, he performs the following functions:

  1. to collect land revenue.
  2. to collect other government dues.
  3. to distribute and recover taccavi loans. 
  4. to maintain land records. 
  5. to collect rural statistics. 
  6. to exercise the power of a land acquisition officer, i.e. acquiring land for the purpose of colonisation, industry, slum clearance etc. 
  7. to implement land reforms. 
  8. to look after the welfare of the agriculturists.
  9. to make an assessment of losses of crops and recommend relief during natural calamities like fire, draught and flood etc. 
  10. to supervise treasury and sub treasury. 
  11. to enforce the Stamps Act. 
  12. to pay a rehabilitation grant.
  13. to manage government estates. 
  14. to hear revenue appeals against the orders of lower authorities. 
  15. to pay Zamindari Abolition compensation.

 7. Discuss the functions of the Block Development Officer, 

Ans. In 1952, Community development programmes started. A tehsil was divided into many blocks for administrative purposes. These blocks were in direct contact with the Villagers and could get the development programmes implemented quickly & effectively. B.D.O. is the main coordinator who implements the development programmes at the block level. He is a government servant selected by the State Public Service Commission. He functions as an agent of the state government under the supervision of the Tehsildar, He is closely related to the Panchayati Raj system. He acts as the secretary of the block level Panchayat Samiti.


  1. To convene the meetings of the block Samiti, to prepare its agenda and keep its records. 
  2. To prepare the budget at the block level. 
  3. To prepare programme for the development work and to assist in its implementation.
  4. He supervises the work of the different agencies like Agriculture, Fisheries, Cattle stock etc. 

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